Key Responsibilities:
- Project Support:
- Assist in the development of detailed project plans, timelines, and milestones.
- Coordinate the allocation and management of resources (human, financial, and material) needed for projects.
- Track the progress of ongoing projects and report on key developments to senior management.
- Support the Operations Manager in ensuring that project deadlines are met and deliverables are of high quality.
- Team Collaboration:
- Act as a point of contact between the project team, clients, and other stakeholders.
- Organize and coordinate project meetings, prepare agendas, take meeting minutes, and distribute updates.
- Communicate effectively with team members to ensure tasks are completed on time.
- Documentation and Reporting:
- Maintain and organize all project-related documents, including timelines, budgets, contracts, and progress reports.
- Track project budgets and resources, ensuring adherence to financial constraints.
- Generate regular project status reports for internal stakeholders and clients.
- Scheduling and Coordination:
- Organize project-related activities, including meetings, events, and project milestones.
- Monitor project schedules to ensure deadlines are adhered to.
- Coordinate office logistics and materials for project activities and events.
- Risk Management and Problem Solving:
- Identify and document potential risks or project delays, working with the team to mitigate issues.
- Provide solutions and escalate problems to the project manager when necessary to maintain project flow.
- Administrative Tasks:
- Assist with the preparation of project documentation, such as contracts, proposals, and purchase orders.
- Maintain and update project management systems and software.
- Handle general office duties related to project management, including filing, correspondence, and tracking supplies.
Qualifications:
- Education:
- Bachelor’s degree in Business Administration, Project Management, or a related field.
- Experience:
- 1-2 years of experience in project coordination, office administration, or a related role.
- Skills:
- Proficiency in project management software
- Strong organizational skills with attention to detail.
- Excellent verbal and written communication skills.
- Ability to work independently, manage multiple priorities, and meet deadlines.
- Strong interpersonal skills and the ability to collaborate effectively with cross-functional teams.
- Certifications (Optional):
- Project Management Professional (PMP) or Associate in Project Management (CAPM) certification is a plus but not required.
Work Environment:
- This is an in-office position.
- A fast-paced environment with frequent interaction with internal teams and external customers..